PRIVACY AND DATA POLICY
PetMedsOnline.net makes a commitment to protecting your privacy and promises only to use information collected about you in accordance with our Privacy Policy.
This policy has been reviewed and enhanced to comply with GDPR which comes into effect 25th May 2018.
We take our commitment to your privacy seriously, and we treat any information you provide to us with care.
Headings used in this privacy policy are for guidance only.
By visiting www.petmedsonline.net (“our website”) you are accepting and consenting to the practices described in our privacy policy, which is available below:
PRIVACY POLICY
PetMedsOnline.net is committed to protecting your privacy and promises only to use information collected about you in accordance with our Privacy Policy below:
WHAT INFORMATION WE COLLECT
When you place an order with us, or interact with our websites we may ask you for certain information and you may submit personal data to us (for example your name, phone number, postal address, email address).
We may also record which products you are interested in (browse history) and which products you purchase as well as customer traffic patterns and site use.
HOW WE USE THIS INFORMATION
Information is kept securely in accordance with our internal security policy and may be used to: process and deliver your order via the services of our nominated fulfilment partner/carrier; by placing an order you are giving permission to pass on the necessary details to our nominated fulfilment partner/carrier to enable delivery of your order. In order to dispatch your order, we will pass only the necessary data to the appropriate carrier for delivery & tracking;
provide customer support services to you;
provide you with an up to date, efficient, and reliable service;
open and run your customer account.
By placing an order over the website, accepting the terms and conditions and/or submitting your data to us you agree to this use. This meets the EU conditions for lawful processing and enables us to enter into and fulfil the contract of sale with you the data owner.
DATA SECURITY
We use the latest security measures to protect your details when you shop with us. We use 128-bit TLS (the successor to SSL) to encrypt all data sent from you to us and us to you. This protects your personal and other data from being read by others in transit.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
WHO ELSE MAY SEE YOUR DATA
In order to fulfil your order we may need to disclose some of your information to our delivery partners including but not limited to; Royal Mail, UPS, FedEx.
PetMedsOnline.net has engaged Stripe to act as it’s payment gateway provider. Stripe host the payment field on our website’s which means they collect full payment details and manage the entire payment process. PetMedsOnline.net do not store full payment details at all, but receive partial payment details back from Stripe for internal tracking only, it is not possible to process a payment with the details received back. This ensures PCI compliance and supports the core GDPR concept of privacy by design. Stripe privacy policy can be found on Stripe.com
THIRD PARTY LINKING
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
YOUR RIGHTS
Under the terms of this policy and in accordance with the GDPR legislation you have the following rights as regards your personal data:
Right to be informed – you have the right to be informed of the collection and use of your personal data. Our privacy policy is a core part of satisfying this right.
Right of access- you have the right to know what personal data we have collected and what we intend to do with the data. The ways we may use your data are listed above in the section entitled ‘How We Use This Information’. If you wish to request details of the personal data we hold about you, this can be made by any communication method on our website or shown below but to aid the efficiency of the request, we have set up an email address which is support@petmedsonline.net.
Right to withdraw consent to marketing or any data processing – you have the right to withdraw your consent to PetMedsOnline.net using your data in all or specific ways. You can opt out of marketing communications at any time by selecting the option on your customer account under marketing preferences. There is also an ‘unsubscribe’ link contained at the end of every email communication. If you choose to withdraw all consent to any processing or usage of personal data then please be aware that we will be unable to fulfil your orders. We require your consent to process and dispatch your order and specifically request this consent through a check box at the point of order placement.
Right to rectification- if you believe that the information we hold about you may be incorrect then you have the right to request that is updated and amended. Please use your customer account to complete any changes or contact support@petmedsonline.net.
Right of erasure- you can choose what personal data you wish us to hold and have the right to remove this data in full or in part at any time. You can update your customer account data directly or you can contact us at support@petmedsonline.net for assistance.
Right to be forgotten- you have the right to request that any personal data that could be used to identify you and that is held by PetMedsOnline.net is permanently erased. This is an intractable request and once it has been made there is no way to reverse it. If you wish to have your data permanently deleted then please contact us at support@petmedsonline.net for assistance. Please be aware that PetMedsOnline.net is legally obliged to retain documents/records for a period specified by law, please see retention section below. If you make a request to have your data deleted we will inform you of any documentation we are legally obliged to retain and explain the timeline. After this has expired we commit to deleting this data too. We will action all requests for data deletion as quickly as possible but please allow a period of 30 days for the request to take full effect.
Right to object to automated decision making- PetMedsOnline.net uses automation for some order processing for example; fraud checking of orders. If you wish to object to automation of this data processing then please be aware that we may not be able to process your order.
Consent- PetMedsOnline.net will specifically request your consent to use your personal data in the following ways:
When placing an order we will request your acceptance of our terms and conditions and consent to use the data you have provided to fulfil your order. In line with the core GDPR principle of Minimisation, PetMedsOnline.net will only collect the data required to support and fulfil your order, if you choose not to give your consent then we will not be able to process your order.
RETENTION OF DATA
One of the core principles of GDPR is storage/retention of data and the regulation states to keep data only for as long as reasonably required. The regulation also states if there is a legal or statutory obligation to retain data, this supersedes GDPR for the period of legal/statutory obligation.
Data will be kept for five complete financial years and adequate financial records will need to be kept for six complete financial years. To maintain adequate financial records, details of customer orders and supporting information will need to be kept.
After these periods, all Personally Identifiable Information will be removed.
WHERE WE STORE YOUR PERSONAL INFORMATION
The primary location for data stored by PetMedsOnline.net and used for the processing of orders is in the European Economic Area (“EEA”) where only authorised personnel have access to the data.
COOKIES
Cookies are a technology which can be used to provide you with tailored information from our website. A cookie is an element of data that our website sends to your browser, which may then store it on your system. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it.
If you do not wish for us to use cookies when you use our website please adjust your internet browser settings to not accept cookies. Please note that cookies allow you to take full advantage of the services we provide through our website and so we recommend that you leave them turned on in order to get the best browsing experience on our website.
We use the cookies for the following purposes: site administration;
operation of our website. These include, for example, cookies that allow you to log into our website or use the website’s shopping basket;
recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily;
completing the user’s current activity;
reviewing browsing history in order to recommend more suitable products and more relevant marketing email communications;
Our website use cookies to keep track of how you use the shopping cart. This information may be used to offer assistance if you seem to be having problems, or to send special offers that relate to the products viewed, or to help us improve the Website. We will not sell the information to third parties;
research and development.
Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.
To find out more about cookies including how to manage your cookie settings, please visit www.allaboutcookies.org.
CHANGES TO OUR PRIVACY POLICY
Any changes we may make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy.
CONTACT US
Should you have any queries relating to our privacy policy you can contact us by: contact form here or email to info@petmedsonline.net